Main Applications: Multi-Use Tickets / Trade Shows

• Trade-shows that have seminars and other special sessions can benefit from our RFID portals since the issuing of new badges, or special tickets is not an issue. Our RFID badges have READ/WRITE capabilities, so updating a badge after a participant purchases a pass to an event can be done in seconds.
• Finally a solution for leads management and access control all on the same badge!

RFID Portals for Event & Show Management

Show organizers: now there is a way to
1. Control access to your special seminars and events (and eliminate re-issuing badges)
2. Collect demographic information about your show!

RFID Details for Event & Show Management

1. Every attendee of the show is wearing a RFID Badge that is encoded with their Name, Company, Title, Address, Telephone, Fax, and the events that the attendee has paid for during pre-registration.

The attendee walks through the portal, which can be hidden behind a doorway, and the portal determines whether or not the attendee has access to the event. If the attendee does not have the correct access to the event, the portal will notify the proper staff member. Either the attendee will not be allowed to enter the event, or he or she can pay for access to the event which can then be written onto the RFID Badge via a handheld encoder. The whole process makes entrance to events extremely stream-lined and eliminated the need to reprint badges and issue special tickets.

2. Demographic information is always valuable to show organizers, and that information is automatically recorded with the Avante Smart-Portal™. Now you can tell which seminars attendees were really interested in, how long each person stayed in each event, and who accessed which events.

How RFID suits your needs:

The following are some aspects in managing shows and meetings that organizers have been looking to solve elegantly and cost effectively:

1. To control access to the exhibition areas to exhibitors but not attendees during off-hours. Preferably having automatic records and documentation of such entry and exit for additional security.

• This is currently managed by posting guards at entrances that look for the badge-type of the person seeking entry. No record or documentation is being made.
• Ideally, access portals that can be installed instantly at any exhibition hall entrances can directly read and record the badge of the person seeking entry. This is particularly useful during the pre-show hours in the morning of each day when many members of the booth staff are seeking entrances.

2. To control access to special seminars or symposium sessions of those who registered and paid for the activities.

• At this time, attendees must go to the central registration point to perform such changes. New badges must be printed or special tickets or slips with the privileges must be used. It slows down the process and discourages participation.
• Ideally, attendees that did not register can register and purchase such privileges at anytime at the door, which requires the collection of funds and the encoding of their badges with the purchased privilege instantly. The badge change can allow the participants to go in and out freely thereafter.

3. To provide access to special events such as luncheons, dinners, rides, parties, etc.

• At this time, these events are managed and controlled with special tickets. Someone must be assigned to collect tickets. It is slightly intrusive.
• Ideally, all privileges can be written directly on the badge. No special tickets would need to be prepared and controlled.

The Solution:

LRS™ RFID Portals are non-intrusive, mobile access control antenna arrays. They are similar to the common electronic surveillance portal, which monitors the entrances of stores to detect items and articles.

The differences is that the LRS™ RFID Portals are made to be mobile. These RFID portals can be moved in and installed at any entrance instantly.

• Attendees can walk through the portals with their badges as usual. The portal will automatically read and authenticate or notify the monitoring staff of anyone entering without the privilege.
• Multiple persons bearing RFID Badge can walk through at the same time. Those without encoded privileges will be distinguished from those that have the proper authorization. All entrance and exit records through the portals will be documented.
• Multiple portals can be installed and used to help controlling of access at the front of the exhibition hall.
• Individual portals can be set up in each room to control the access to specific seminars and symposium sessions. Simple encoders can be used to add privileges to the RFID Badge anytime.
• RFID portals can be placed in different halls within the exhibition areas to provide demographic interests based on the location of the specific segments of products being shown.
• Exhibitors can purchase multiple privileges to be encoded on their own RFID Badge and bring their honored guests into special events. Such privileges can be transferred and encoded on their guests' RFID Badge.
• Any other automatic and non-intrusive identification and functions that show and event organizers wish to manage can be accommodated with these smart portals.